Position Summary
With an emphasis on Business Office processes and activities, complete various billing, recordkeeping, and accounting tasks in the Business Office of a law firm.
Essential Job Functions
- Maintain the highest level of professionalism at all times when interacting with internal and external customers. Demonstrate a positive attitude and commitment to quality customer service.
- Contribute to a positive team environment by demonstrating a strong work ethic, effectively communicating with others, and proactively anticipating attorney and client needs.
- Complete special projects and other assignments as requested by supervisor or other members of firm management.
ACCOUNTS PAYABLE
- Review, enter, and verify payables
- Review invoices to ensure compliance with policies and procedures
- Assist with check runs and prepare checks for mailing to vendors
- Research and resolve payable questions or issues
BILLING
- Process changes and edits and generate invoices according to firm procedures
- Mail or email invoices to clients
- Review invoice approvals, log, and forward as necessary
- Follow up, answer questions, and respond to requests related to client billing
- Prepare regular and ad hoc reports related to client billing
IOLTA
- Review and accurately record deposits to the IOLTA account
- Review and process client IOLTA bills
- Maintain records of client IOLTA accounts
- Cut checks from IOLTA for bill payment or refunds or as necessary
Requirements
- Bachelor’s Degree in accounting-related field or equivalent experience.
- 1-5 years of accounting, billing, or other finance-related experience strongly preferred. Experience in a law firm or other service environment a plus.
Knowledge, Skills, and Abilities:
- Highly accurate and attentive to detail.
- Analytical abilities and mathematical aptitude.
- Ability to work independently, identify problems, and determine resolutions.
- Strong written and verbal communication skills.
- Organized and able to prioritize work and multi-task.
- Ability to remain calm under pressure and when dealing with difficult customers.
- Strong computer skills including MS Office, especially Excel.
- Familiarity with the full billing cycle, e-billing vendor sites, and/or other legal billing software a plus.
Equipment, Physical/Mental Demands, Working Conditions
Personal computer and other office equipment such as telephone, typewriter, calculator, fax machine, duplicating machine, etc.
Sitting for extended periods, standing, bending, stooping, and reaching. Occasional lifting up to 20 pounds. Manual dexterity sufficient to operate standard office machines. Range of hearing and vision sufficient to operate standard office machines and communicate with clients in person and via telephone.
Able to deal with stress in a fast-paced work environment with multiple priorities. Make decisions and adapt to changing work situations. Grasp and apply new ideas and technologies. Communicate and successfully interact with various personalities at all organizational levels.
Typical office setting, normally Monday through Friday business hours. Occasional overtime as required.
Burns White completes criminal background screenings for all new hires prior to the start of employment
Submit resume and salary expectations
Email: Jobs@burnswhite.com
Fax: 412-995-3311
No search firms
No phone calls, please
EOE