Burns White is searching for a Document Specialist for the Pittsburgh office. Ideal candidates have experience in a legal assistant, legal secretary, or similar role. This is a great position for someone who loves the law, the legal environment, and preparing legal documents – but who would like a change from the traditional legal support structure.
About us…
Burns White is a growing, mid-sized, regional law firm with headquarters (and this position) based in Pittsburgh’s Strip District. We provide comprehensive litigation services to clients from a broad spectrum of industries nationwide. Burns White’s Production Center is staffed with a team of experienced, highly skilled legal assistants who provide centralized legal support to attorneys and others across the firm’s 13 offices in 7 states and 35 practice areas. Check out our website to learn more about the firm, our practice areas, and our offices www.burnswhite.com.
What’s in it for you…
- In this role, you will enjoy variety in your day-to-day work. The many teams that rely on the Production Center include Healthcare, Long-Term Care, Complex and General Litigation, Workers Compensation, Toxic Tort, Professional Liability, Employment, Commercial, Banking & Finance, Construction, Appellate, and more. Assignments can be short and simple, large and complex, very specialized, or highly technical.
- In the Production Center, jobs are received into a central queue and distributed to Document Specialists based on their availability, job skills, and interests. When one job is finished, you will go to the queue to pick up your next assignment. You can focus on accomplishing legal work, without attorneys coming to your desk or usurping your priorities. Say goodbye to constant interruptions, continually changing priorities, and other distractions!
- Team support. On this team of experienced and long-tenured Document Specialists, you will have plenty of resources for questions, training, guidance, camaraderie, help, and coverage. It’s a one-for-all-and-all-for-one environment. Together, this team accomplishes a lot of work and pulls together to sometimes do the impossible.
- You will be trained on the work of our many practice groups, filing requirements across a multitude of jurisdictions, and various firm technologies.
- While this particular opening is mostly onsite, you will later have options for remote work, reduced schedules, early or late schedules, and 4×10 work weeks.
Job requirements…
- At least three years of experience as a Legal Assistant or Legal Secretary
- Experience in multiple practice areas, preferably in a defense litigation environment
- Advanced technical skills including Word, Excel, Outlook, and PDF tools
- High degree of accuracy and attention to detail
- Familiarity with electronic filing procedures and court requirements
- Experience using document management systems
- Proven commitment to customer service and a positive, service-first attitude
- Ability to communicate professionally and effectively with all organizational levels
- Able to follow detailed instructions
- Excellent follow up and follow through
Equipment, Physical/Mental Demands, Working Conditions
Personal computer and other office equipment such as telephone, typewriter, calculator, fax machine, duplicating machine, etc. Sitting for extended periods, standing, bending, stooping, and reaching. Occasional lifting up to 20 pounds. Manual dexterity sufficient to operate standard office machines. Range of hearing and vision sufficient to operate standard office machines and communicate with clients in person and via telephone. Able to deal with stress in a fast-paced work environment with multiple priorities. Make decisions and adapt to changing work situations. Grasp and apply new ideas and technologies. Communicate and successfully interact with various personalities at all organizational levels. Typical office setting, normally Monday through Friday business hours. Occasional overtime as required.
Burns White provides a generous, family-focused benefits package including:
- Medical (firm pays 70-90%), dental, and vision with Single to Family coverage levels
- Fully paid life, short-term disability, and long-term disability insurance
- Medical Flexible Spending Account and Health Savings Account
- 401(k) with 3% guaranteed/vested contribution plus additional profit-sharing contribution
- Free confidential counseling and support services for all family members
- Free onsite gym and subsidized nearby garage parking
- Paid parental leave up to 12 weeks based on tenure
- 10 holidays, 19-29 PTO days based on tenure, and summertime Early Out Fridays
- Pet insurance and Accident insurance
- Financial education services and Medicare insurance planning
Burns White completes criminal background screenings for all new hires as a condition of employment
Submit resume to:
Email: Jobs@burnswhite.com / Fax: 412-995-3311
Mail: Human Resources, 48 26th Street, Pittsburgh PA 15222
No search firms
No phone calls, please
EOE